Contact Information

Long Island Museum
1200 Route 25A; Stony Brook, NY  11790
Phone: (631) 751-0066
FAX : (631) 751-0353

General information email:  mail@longislandmuseum.org

Research inquiries:  research@longislandmuseum.org

Media inquiries:  kromanelli@longislandmuseum.org

To request images for use, please visit our collections database and follow instructions for image use or contact our Collections Manager.

 

Open Position at the LIM

Position: Accounting Associate

Hours: Part-time (Non-Exempt)

Schedule: 18-21 hours per week, flexible 

Salary: $22-24 per hour

Start Date: Position to be filled by May, 2024

Position Description: The Accounting Associate will assist the Director of Finance (“DoF”) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. There is also opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight. LIM is a team-oriented, dynamic and engaging place to work. We offer a competitive hourly wage of $22 – $24 per hour, flexible part-time schedule, paid time off, 403b, retirement contributions made by LIM, and the opportunity to work in the office and remote. The successful candidate will initially need to work entirely in the office. However, after a gradual transition of on-site learning and positive reviews, some remote work options will be available.

Responsibilities Include: 

Accounting

  • Month and Year End reporting (assists with journal entries- such as accruals, amortization of prepaids, fixed asset additions / depreciation, investment income, etc).
  • Creation of and maintenance of monthly work papers for financial account reconciliation and analysis, including budget to actual review and analysis.
  • Identifies and trouble shoots discrepancies between figures calculated in a reconciliation.
  • Data Entry (such as annual budget input/upload, occasional assistance with AP).
  • Maintains ongoing knowledge of LIM activities and department procedures.
  • Keeps manager apprised of status workloads and any potential or unusual developments
  • Responds to inter-departmental inquiries.
  • Assist in the preparation of other general ledger entries for financial reporting purposes.
  • Collaborate with the Director of Finance and other team members to address departmental needs.
  • Proficiency in bank reconciliations, with the ability to identify and resolve exceptions.

Other

  • Vendor compliance and tracking (contracts, insurance, W9s).
  • Some general administrative support (i.e. filing, scanning, etc.).
  • Assists with other activities, projects and ad hoc reports as requested.

Professional Development 

  • Participate in staff meetings, committees and task forces as required.
  • Attends professional meetings when appropriate and feasible.
  • Makes and maintains contacts with professional colleagues.
  • All other tasks as assigned.

Minimum Qualifications

  • Bachelor’s degree in Accounting.
  • 3+ years accounting experience.
  • Strong knowledge of accounting theory, practices and application.
  • Experience working with and preparing for the annual audit and 990 tax return.
  • Proficiency in Microsoft Office, Google Suite and experience with accounting software (Financial Edge / Financial Edge NXT is ideal).
  • Self-motivated individual who excels in both independent and team-oriented environments.
  • Must also be able to work cooperatively with several departments and accept feedback;
  • Proactive approach to task completion, with a strong sense of initiative and time management.
  • Excellent attention to detail and a commitment to quality in all work.
  • Strong organizational skills to manage priorities efficiently.
  • Excellent written and verbal communication skills.
  • Non-profit experience is a plus.
  • Must adhere to the LIM’s Respiratory Illness Policy. 

Additional Information: Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. For additional information, please contact Anna Gass, Human Resources Administrator at agass@longislandmuseum.org.

Application Instructions: Interested applicants are asked to please fill out an application and submit their resume at this link:

CLICK HERE TO APPLY

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Joshua Ruff
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Andrea Squeri
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Joe Esser
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Emma Backfish 
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Beth Chiarelli
Assistant Director of Education
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Kristin Cuomo
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Julie McLocklin
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Louise Anderson
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BUSINESS OFFICE

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Director of Finance
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Anna Gass
Human Resources Administrator
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Victor Morreale
Manager of Information Systems & Technology 
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Karen Paquette
Accounting Assistant
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FACILITIES

Joe Esser
Director of Facilities /Exhibition Designer & Preparator
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Bill Bernard
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Joe Governale
Maintenance Mechanic
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Danny Hernandez
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